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Comex

Documentation for foreign trade

nudu compares trade documents and coordinates corrections so each transaction reaches customs review with its supporting records.

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Consistent information across documents

An invoice and a packing list can describe the same transaction with different quantities. Revisions need to stay linked to the purchase and its supporting documents.

Applications in import and export operations

These applications are configured for each operation. Availability depends on accessible data and approved integrations.

Cross-document review

Consistency by transaction. nudu compares quantities and item descriptions across the purchase order, commercial invoice and packing list, using agreed field mappings.

Case record. Differences identified by field, with a link to the relevant document version.

Supporting documents

Requirements for each operation. nudu checks the file against a checklist approved by the foreign trade team and requests missing documents from the supplier.

Case record. An updated record of pending documents and requests, ready for specialist review.

Deadlines and pending approvals

Dates recorded in the file. nudu follows up on document requests and escalates approvals that remain unresolved near an agreed deadline.

Case record. A pending action assigned to the responsible function, with its supporting evidence.

Document corrections

A record of each revision. nudu links supplier responses to the transaction and repeats the consistency check when a corrected document arrives.

Case record. The latest reviewed version, with the previous discrepancy and its resolution preserved.

Illustrative example

Different quantities in the same transaction

  1. 01

    Documents

    A commercial invoice lists 120 units. The packing list records 100 units of the same item.

  2. 02

    Comparison

    nudu checks the purchase order and flags the quantity difference, without assuming which document is correct.

  3. 03

    Correction

    The supplier receives a clarification request. The foreign trade team reviews the response and the corrected document.

  4. 04

    Review file

    The accepted version and the approval remain linked to the transaction for customs review.

Implementation

An initial, defined scope

Required data
The initial scope requires purchase records and accessible trade documents. The foreign trade team defines a document checklist for each transaction type and country, with ownership and deadlines.
Approval rules
Tariff classification and customs valuation remain with the authorised specialist. Regulatory interpretation and official filings require review. Any connection to a government system needs specific access and validation.

Pilot evaluation

  • Files complete at first review
  • Time to resolve document discrepancies
  • Pending actions past the agreed deadline
  • Corrections required after internal approval

The pilot compares these measures with the operation’s baseline. Targets are agreed after the initial assessment.

Industry references

An initial scope for foreign trade

The initial assessment defines the process and the data available for a pilot.

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